Square Invoices:
Get Paid Faster
What if more than 90% of the invoices you sent were paid within 24 hours?
Getting the job done is only half the battle. Getting paid is the other half.
Create invoices in seconds
Whether you're a contractor finishing a remodel, a cleaning company billing recurring clients, or a consultant wrapping up a project, waiting days or even weeks for payment can slow cash flow and create unnecessary stress.
At Square's Partner Conference in St. Louis, the company shared a statistic that caught my attention: more than 90% of Square Invoices are paid within 24 hours. While that statistic was presented during the conference rather than published publicly, it reinforces something many business owners already know: when you make paying easy, customers are far more likely to pay quickly.
Professional Invoices in Minutes
Creating and sending an invoice shouldn't feel like another job.
Square makes it easy to create polished, professional invoices from your computer, tablet, or phone. Add your logo, itemized products or services, taxes, discounts, notes, payment terms, and even photos, contracts, or other supporting documents when needed.
Need to include a purchase order number, job number, or project name? Custom fields help keep everything organized. You can also send an invoice to multiple recipients, making it easy to keep homeowners, office managers, accountants, or anyone else involved in the project informed.
Make Paying Convenient
The easier it is to pay, the more likely customers are to pay promptly.
Once your invoice is ready, send it by email or, with your customer's permission, by text message. Customers can securely pay using credit and debit cards, Apple Pay, Google Pay, or eligible ACH bank transfers. They don't need to download an app, create an account, or call with payment information. They simply open the invoice and pay.
For larger invoices, ACH payments can also provide a lower-cost payment option than traditional card transactions.
Stop Chasing Payments
Following up on unpaid invoices is time-consuming and often uncomfortable.
Square can automatically send payment reminders before, on, or after an invoice's due date, helping customers remember without requiring you to make another phone call or send another email.
You can also see when an invoice has been sent, viewed, paid, or is overdue, giving you a clear picture of where every invoice stands.
Built for More Than One-Time Jobs
Not every project is paid all at once, and not every customer is billed only once.
Square makes it easy to request deposits before work begins, create payment schedules for larger projects, and schedule recurring invoices for ongoing services like cleaning, lawn care, bookkeeping, maintenance, memberships, and more.
Customers can securely save a payment method for future recurring invoices, making repeat billing simple for both you and your customers.
If you regularly bill multiple customers for the same service, Square also supports batch invoicing on eligible plans, helping you create and send multiple invoices in far less time.
From Estimate to Payment, All in One Place
Many jobs begin with an estimate, and Square helps simplify everything that comes after.
Customers can review and approve estimates online, then with just a few clicks, convert that approved estimate into an invoice without re-entering any information. It's a faster, more efficient workflow that saves time and reduces the chance of errors.
Once an invoice is ready, you can send it from your phone, tablet, or computer, whether you're in the office or out on the job site. Giving customers the opportunity to pay while the work is still fresh in their minds can help reduce payment delays and improve cash flow. For many service businesses, that means getting paid before leaving the job instead of waiting days or weeks for a check to arrive.
Square Invoices also includes features designed to help document completed work. For qualifying invoices, customers can confirm they've received the goods or services before completing payment. You can also attach contracts, estimates, photos, or other supporting documents directly to an invoice, creating a complete record of the project for both you and your customer.
Better Cash Flow Starts Here
Healthy cash flow is essential to every business. The faster you get paid, the easier it becomes to purchase materials, pay employees, invest in equipment, and focus on growth.
Square Invoices helps streamline the entire billing process by making invoices professional, payments convenient, and follow-up largely automatic. Whether you send a handful of invoices each month or hundreds, simplifying the payment experience can make a meaningful difference for both your business and your customers.
At Hospitality Control Systems, we help businesses find the payment processing and technology that best fits the way they work. If you'd like to learn more about Square Invoices or explore your options, we'd be happy to answer your questions and help you find the right solution.
330,633.1221
Over the next several weeks, we’ll continue taking a closer look at how Square works across different industries, along with other tools, integrations, and workflows businesses use every day.